Karma

Annotation Query in Nvivo 10

7 posts in this topic

Has anyone been able to determine an easy way - other than using a standard defining string such as [ANNOTATION] at the beginning of an annotation or specifying a series of wild cards that covers any word that could be used (e.g., a* OR b* OR c* OR d* OR etc) - to acquire a user-friendly contextual display of all the annotations in a single project? As it sits I can see no easy way to access all the annotations I have made across a project otehr than by going into each individual document.

 

A side note, the wildcard query approach takes a very long time (20 mins) to run on a very high power machine (16GB RAM, multi-core processors) and can cause the program to crash.

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Hi Karma,

 

In addition to the processes you have already been using, the other possible way to view all annotations in a single project is:

  1. In Navigation View, click 'Collections'.
  2. Then click on the 'Annotations' folder.

You will still need to open each project items to see the annotations.

 

If you were to continue using a defining string for each annotation, I suggest possibly shortening the defining string to [A] or something similar.

 

Cheers,

Brett

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Hi Brett.

 

Yes, the annotations folder tells us that we have annotations but requires that each one (or the connecting link to the document they annotation is in) be opened individually which does nothing for people who want to view the content of all their annotations in one place without having to open each individual document. Annotations function as themes and for those of us who use Nvivo for GT coding or for writing papers the themes are vital qualitative data points that need to be more easily accessible.

 

As for the shortened [A], a great suggestion for getting around the rather irritating limitation on content length that has been placed on annotations (which I would like to see removed), thanks.

 

be well,

 

Chris

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Hi Chris,

 

You may find one of the two following methods useful:

 

1. Use the annotations pane in an ‘all sources’ node

For a contextual view, you could select all of your sources (using the All Sources search folder) and code them (using ‘Code Sources’) to a new node. Then open the reference view of the Node and choose to view the Annotations pane. The annotations pane will then include all annotations in the project, with a link to the source content.

 

(Any new source added to the project will also have to be coded to the same node for this list to be complete.)

Benefits of this approach:

· All annotations are available in a single view.*

· New annotations on sources will automatically appear in the ‘All sources’ node.

· Linked text can be read in the same detail pane.

· The annotations can be included in an exported copy of the node (if desired).

 

* NB: It is likely that this will produce a very large node – in NVivo 10 this may be displayed in sections to maximize performance. Annotations will also be displayed in the same sections, so you will need to page through all of the node sections to see the complete collection of annotations.

 

Problems:

· This creates a potentially very large node which may be slow to open and navigate.

· The list of annotations cannot be printed independently of the node content.

 

2. Use a memo and see-also links instead of annotations

As an alternate approach, rather than add the interpretive remark as an annotation, you could consider entering the annotations in a memo, and using two see-also links; one to link the annotation to the source text and another to link the source text to the annotation.

 

Benefits of this approach:

· The complete list of ‘annotations’ are available in a single view.

· The linked text is easily opened (albeit in a separate pane).

· The ‘annotations’ can be coded if desired.

· Annotations can be printed without printing all of the source content (if desired).

 

Problems:

· Adding the two see-also links is manual work and can be ‘clunky’.

· The list of annotations won’t necessarily follow the order of the source text.

· The memo ‘annotations’ won’t be part of any document export or printed copy of the document source.

 

Cheers,

Brett

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Thanks Brett.

 

Option 1 works rather well and appears to be a much more graceful solution than text searches with special characters.

 

Unfortunately, option 2 is far too labour intensive especially given the fact that we are dealing with over 1500 sources.

 

Thanks for the insights.

 

be well,

 

Chris

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Hi,

 

Im experiencing the same issue.

However, I do not understand how to apply option 1. Therefore, is it possible to explain option 1 in greater detail? I use NVivo 10.

 

Thanks.

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Hi,

 

After opening a project in NVivo you can do the following to view all annotations in a contextual view using the annotations pane in a an ‘all sources’ node:

 

Click Folders in the Navigation pane in the bottom left.

Expand the Search Folders folder in the list above.

Click All Sources to view all of the sources in the project.

Select all of the sources in the list view, and code them to a new node.

Open the new node and turn on Annotations from the View ribbon at the top.

 

Cheers,

Tane

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